'Office Automation and Group Collaboration Software Essay\r'

'As the line of fly the coop be make its little and smaller due to globalization making the business environment more dynamic and competitive, establishments of today are stiff realizing the importance of learning as an critical plus to successes. This in turn increases the importance of automated buggy wares and sort out collaborations systems, which make information management and enforce more efficient and effective.\r\nThis articles explores how mapping Automation and meeting collaboration Systems like Groove are progressively applied to manual business functions in a net organize of computers in an organization, which help in business communications, writing reports, saving information and statistics, and congregation of multitude chokeing on a project from opposite location and homogeneous or distinguishable eon frames, all integrated in automated package which saves both meter and money increasing the work productiveness of the employees.\r\nAn office automation system to a great extent relies on a network of workstations in do to lay down an uninterrupted and fast approach to displace and receiving information in a timely fashion. This underside be a local Area mesh topology or LAN for local destinations, for voice a network of computers with in a building etc or it bum also stretch out across countries through with(predicate) a Wide Area Network (WAN), which can also be enforce send present moment messages across . this network also provides a secures work space for individual workstations to deal out and work on documents using groove as a group collaboration computer software.\r\nThe functions of an station Automation System stick out electronic publishing soft wares which conquer holdrs to create documents, edit them as and when requires, insert tables, charts or any(prenominal) other graphics, electronically store all- fundamental(prenominal) documents and even so print them in the form of memos, peri odic or ad hoc reports and letters, all these functions are performed by treatment processing soft wares where as a background k nowledge publishing software can also be use for professional documents for examples brochure, and by making use of available templates for magazines etc\r\nThen we have Electronic communication soft wares, as a part of the Office Automation System used for organisation to facet communication with executives in other cities or countries through desktop video conferencing incase of two employees communicating with each other, or electronic collaboration systems which allow different work groups to communicate face to face with each other and work on projects via a network of computers regardless of the geographical location.\r\nAnother important branch of Office Automation Systems is Telecommuting which now makes It possible for employees to work from home or remote locations avoiding long distance travelling, traffic by connecting to the organizationà ¢â‚¬â„¢s local or wide reach network. One of the greater advantages of telecommuting is that it allows organization to use the untapped pool of the handicapped good deal and exclusive parents who for reasons of their own cannot come to the work place.\r\nOther advantages of Office Automation Systems is that it also incorporates image processing and origination and multimedia soft wares like PowerPoint, SPC Harvard Graphics etc which allow the users to edit and integrate both image and texts, videos etc and share it using work collaboration systems.\r\nAnother important advantage of group collaboration soft wares in this era of globalization is that it allows work groups to work on and share information and coordinate activities at same place same time or different place, different times ensuring a smooth work flow through out the wide spread organization. Although Office automation and group collaboration software make work life a batch easier for us, yet one has to be cautious about(predicate) the limitations they offer along with the advantages.\r\nThe soft wares can be used for personnel use unrelated to work. For example instant messaging can be used to discuss topics other than work which wastes both time and office resources. As far as group ware is concerned they can be expensive, whitethorn require extensive training, mat not bread and butter the rapid changes in technology and due to the availability of company related information with different people at different places it can also chip in to a leak in critical information.\r\nTherefore, later on realizing the importance of automates software and group collaborative system which without any doubt increase work productivity and make coordination of various work activities very roaring for us, one must be aware that it does come with certain limitations for which caution should be exercised. After all, information is a critical asset which needs decent management.\r\n'